Job Summary

We are seeking a highly organized, presentable, and proactive CEO Assistant with excellent English skills to provide executive support, manage schedules, coordinate meetings, and act as a key liaison between the CEO and employees. The ideal candidate will handle facility management, public relations, and minor operational concerns to ensure a seamless workflow, resolving small issues independently without unnecessary escalations.

Key Responsibilities

1. Executive Support & Schedule Management

• Manage the CEO’s daily schedule, ensuring efficient time allocation.
• Plan, organize, and coordinate meetings, appointments, and travel arrangements.
• Provide timely reminders and ensure smooth calendar management.

2. Meeting Coordination & Communication

• Arrange and coordinate internal and external meetings.
• Prepare agendas, take minutes, and follow up on action items.
• Act as a primary point of contact for executive communications.

3. Employee Liaison & Issue Resolution

• Collect employee feedback and concerns, acting as a bridge between staff and the CEO.
• Address minor employee issues and operational challenges before escalating them.
• Ensure smooth communication flow within the company and relay important updates.

4. Facility Management

• Oversee office facilities, ensuring cleanliness, safety, and functionality.
• Coordinate with vendors and service providers for office maintenance.
• Ensure the workplace environment is well-organized and aligned with company standards.

5. Public Relations & Professional Representation

• Represent the CEO professionally in meetings, events, and public engagements.
• Maintain relationships with key stakeholders, partners, and external contacts.
• Handle correspondence, media inquiries, and business networking on behalf of the CEO.

6. Administrative & Confidential Support

• Draft emails, reports, and official correspondence on behalf of the CEO.
• Maintain confidentiality and handle sensitive information professionally.
• Assist in managing documents, records, and executive office operations.

7. Problem-Solving & Decision-Making

• Identify and resolve small operational issues independently.
• Proactively address challenges and propose solutions to enhance efficiency.
• Ensure that the CEO’s focus remains on high-priority strategic tasks.

Qualifications

Education & Experience

• Bachelor’s degree in Business Administration, Management, Public Relations, or a related field.
• 3+ years of experience as an Executive Assistant, Office Manager, or in a similar role.
• Prior experience in handling executive-level responsibilities, facility management, and public relations is preferred.

Skills & Competencies-

- Excellent English communication skills (spoken & written).
- Presentable and professional appearance.
- Strong organizational and time management skills.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving mindset with a proactive approach.
- High level of discretion and confidentiality handling.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and scheduling tools.

Strong interpersonal skills and ability to manage internal and external relations.

Experience in facility management and office operations.

Ability to work under pressure and adapt to changing priorities.

Preferred Candidate